Remote Work Shifts & Time Managment Tips

"Welcome to my world. Nearly 65% of work performed by Excel Professional Grant Writing & Nonprofit Services are performed through Virtual Office Services or Remote Communications.  Just as I and my team have achieved for many years meeting deadlines, communications on all platforms and accommodating clients, you can too through effective planning, communicating with those involved in your work processes, and managing business and personal time. I have compiled some tips posted on Facebook to help with your remote experiences."  -Dr. Fatimoh Harris

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01. Set up your team’s infrastructure
Make sure your team has the right tools to communicate and collaborate effectively. This includes a laptop, access to Workplace, and a Portal. • Establish a direct line of communication with each of your team members. • Some options include weekly 1:1 meetings, 1:1 chat threads, and 1:1 Workplace groups. • Set up a well-structured weekly team meeting and try not to change the time. • Check in about preferred working hours for each person on the team and limit work communications outside of those times. • Set team expectations around reasonable response times. • Develop a system to document and share meeting notes and decisions. 
02. Focus on impact
Set clear expectations for outcomes, not hours worked. Have an explicit conversation with each person about priorities and how you will measure success. 
• Set up time to check in on progress against important goals. Consider daily virtual “standups” with teams working on critical projects. 
• Post a regular summary of updates in your team’s Workplace group and share video updates about key projects from you and other leaders. 

03. Keep the team connected and engaged 
Stay in touch with your team through both big and small moments to create a sense of connection and a network of support.
• Kickstart weekly fun challenges in team groups. 
• Encourage your team to coordinate virtual social meet ups. 
• Tips for leaders of large organizations.
• Write a post in your team group summarizing what’s on your mind at the beginning and/or end of the week. 
• Host a weekly Q&A with your team. 
• Make yourself available to a broader set of people via “office hours”.